This privacy policy is provided in compliance with Article 13 of the EU Regulation 2016/679 on the protection of individuals with regard to the processing of personal data and on the free movement of such data (hereinafter “GDPR”) to the persons concerned by the processing of their personal data for registration in the Investor Relations section, available at the following link, of the Engineering Group’s institutional website, (the “Site”).

This document explains the purposes and methods by which your personal data are processed, what personal data are processed, what rights the data subjects have and how these rights can be exercised.

1.      Data Controller and Data Protection Officer

Pursuant to Article 4 of the GDPR, the data controller of your personal data referred to in this privacy policy is Engineering Ingegneria Informatica S.p.A., with registered office in Rome, Piazzale dell’Agricoltura 24, 00144, Tax Code 05724831002.

The Data Controller has appointed a Data Protection Officer or “DPO”, who can be reached at the following e-mail address: dpo.privacy@eng.it.

2.      Categories of personal data processed

The Controller will collect and process personal data of a common nature that you directly enter in the credentials request form for access to the Investor Relations section of the Site.

The data collected and processed are personal data (name and surname), contact data (telephone number, e-mail address) and non-personal data relating to the company/company to which it belongs.

3.      Purpose of processing and legal basis

The Data Controller will process your data in order to process your request for credentials in order to register and access the Investor Relations section of the Site and to enable the transmission of relevant financial documentation to investors and registrants.

In particular, your personal data will be processed:

a.      for the purpose of subscribing to the service of access to relevant financial information with reference to the Engineering Group [subscription request by the user, Art. 6(1)(a) GDPR], and in particular for:

• allow registration in the Investor Relations section of the Site, available at the following link;
  
• the sending, by e-mail, of official communications containing relevant documentation on financial matters and relating to Engineering Group companies.
  

b.      to ascertain, perform data and network security audits and to prevent and counter possible computer crimes, thus in pursuit of the legitimate interest of the Data Controller to maintain the protection of internal IT systems and apply adequate security measures, as well as to assert, exercise or defend a right in court [Art. 6(1)(f) GDPR].

The provision of your personal data for the above-mentioned purposes is optional, but failure to do so will make it impossible for the Controller to establish business relations with the supplier and/or execute the relevant contract, either in whole or in part.

4.      Data processors and authorized persons

The Data Controller will share your personal data with its employees and collaborators specifically identified and instructed by a written deed pursuant to Article 29 of the GDPR (“Authorized Persons”), who will process them, under the authority of the Data Controller, exclusively for the purpose of performing their respective work duties.

Your personal data may also be shared with third parties, appointed as data processors by the Data Controller in writing pursuant to Article 28 of the GDPR, or, where required by applicable law, as autonomous data controllers.

With reference to these categories of third-party recipients, it is specified that your data may be shared with public authorities if this is required by law or by order of the competent authorities.

5.      Transfer of data outside the EU

In pursuit of the above purposes, some of your personal data may be shared with recipients located outside the European Union/European Economic Area. In such circumstances, the Data Controller ensures that the transfer of such data takes place in compliance with the provisions of Chapter V of the GDPR (Transfers of Personal Data to Third Countries or International Organisations), therefore on the basis of an adequacy decision of the European Commission pursuant to Article 45 GDPR or, failing that, with the adoption of the appropriate safeguards referred to in Article 46 of the GDPR, such as the Standard Contractual Clauses in the latest version published by the European Commission.

6.      Data retention Periods

Your personal data will be kept, with logic strictly related to their security and the resilience of the systems used for their processing, for the time strictly necessary to achieve the purposes for which they were collected. Your data will in any case not be retained after 5 years from their collection.

In particular, the storage and processing of your data will take place in full compliance with the principles of data minimisation and storage limitation pursuant to Article 5 of the GDPR.

In addition, the Controller may keep your personal data for a further period in order to fulfil contractual and legal obligations applicable to it and, where necessary, to assert, exercise or defend its own rights in and out of court, in any case for the maximum period permitted by the law in force at the time.

7.      Rights of data subjects

Pursuant to current legislation, you have the following rights.

• Access: you have the right to access at any time the data concerning you that are available to the Data Controller, as well as any useful information concerning the processing carried out by the latter;
  
• Rectification: you have the right to obtain the rectification and/or correction of inaccurate data concerning you that is available to the Controller;
  
• Deletion: upon the occurrence of particular reasons, you have the right to request and obtain, without undue delay, the deletion of your data in the possession of the Controller;
  
• Restriction: in special cases, you have the right to have the processing of your data restricted;
  
• Portability: in the event of automated processing of data based on your consent or the performance of a contract, you have the right to receive, in a structured, commonly used and machine-readable format, your personal data provided to the Controller, as well as the right to transmit such data to another controller without hindrance;
  
• Objection: you have the right to object at any time, on grounds relating to your particular situation, to the processing of your personal data based on the pursuit of the legitimate interests of the controller, unless the controller proves the existence of compelling legitimate grounds that override your interests, rights and freedoms;
  
• Automated decision-making: you have the right not to be subject to a decision based solely on automated processing of your data, including profiling, where such a decision significantly affects you.
  

You may exercise your rights, in the manner set out in Article 12 of the GDPR and within the limitations set out in Article 23 of the GDPR, by writing to the Controller’s contact details set out in this notice or to the DPO’s address: dpo.privacy@eng.it.

Without prejudice to any other administrative or judicial remedy, you are also guaranteed the right to lodge a complaint with the competent supervisory authority where you believe there has been a violation of your data protection rights. Further information is available at https://www.garanteprivacy.it.