Use Case
Subsidized finance: support for project coordination, management, and reporting
Municipia provides local authorities with support in managing subsidized finance funds through a specific model for managing funded projects, implemented via actions of Public Program Management and Public Project Management.
The PMO and advisory services lead the management of funded projects to generate tangible and lasting value for the public authority by co-defining organizational policies and action plans that align programmatic guidelines with operational planning, thereby achieving the authority’s objectives and producing both direct and indirect impacts.
Where: italy
Mission
Municipalities often face various challenges in managing subsidized finance funds, as they may lack sufficient personnel or the specific expertise required to handle projects financed through such funds. This can result in missed opportunities for cities to pursue development and improvement initiatives supported by these funds.
Municipia positions itself as a partner to the administration, offering support in:
Coordinating project implementation activities throughout the entire duration, ensuring compliance with timelines and obligations arising from funding grants (support with procedures, scheduling, templates for documents and minutes, and everything necessary to ensure the proper continuation of projects in line with the funding terms and public transparency requirements, etc.);
Defining the overall project plan in alignment with the administration’s objectives, monitoring progress, identifying and managing any deviations from the timelines. Providing support in coordinating the project team and managing stakeholders and suppliers.
Solution
The knowledge management platform and the PMBOK methodology, which applies internationally recognized best practices for project management, are essential tools for municipalities in addressing the complexities associated with managing projects funded by European or national programs. Through accurate planning and continuous progress monitoring, projects are completed within the expected timeframes and budgets. The platform centralizes all project-related information: regulations, calls for proposals, project documentation, contracts, and reporting.
The project begins with the study, analysis, and assessment of the current state of each project to be undertaken, as well as the overall set of projects. The output of this phase will be a planning document estimating monitoring, reporting, and PMO activities. This document, shared with the administration to assess its coherence and impact, will serve as the executive plan for the activities to be carried out, which will be continuously monitored with the support of the KM platform.
Digital Ecosystem
Actions
Digital Ecosystem
To maximize the impact of the funds, it is essential to adopt an integrated approach to the design and implementation of interventions, viewing projects not as isolated initiatives but as part of a broader and interconnected system. This means considering, at every stage, alignment with urban development strategies so that each project contributes to a long-term vision for the city, aligning with urban planning and sustainable development strategies. Individual projects must create synergies and amplify positive outcomes.
Municipia manages integrated planning through Public Program Management and PMO activities, which coordinate the following aspects:
Temporal planning of the sequence of activities to be carried out
Complexity management, integrating and involving the various stakeholders in each project
Resources, including human, material, and intangible assets
Costs, ensuring the proper use of financial resources over time
Verification of alignment with project objectives as outlined in funding calls and reporting guidelines
Reporting through centralized platforms
Expected results
Synergies between projects help optimize resources and deliver better outcomes
Compliance with regulations and adherence to timelines
Greater citizen engagement
Impacts
Technologies
Cloud
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